HBA of New Haven County Committee Charges:

Executive Committee:
This committee, chaired by the President/Chairman of the Board, and comprised of the 1st Vice Chairman, 2nd Vice Chairman, Treasurer/Secretary and Immediate Past President, meets on an as needed basis and has the authority to act on behalf of the Board of Directors outside of regularly scheduled Board meetings. The association’s legal counsel is an ex-officio member of this committee. 

Strategic Planning Committee:
This committee, chaired by the 2^nd Vice Chairman, regularly assesses the overall viability of the association, reviews association by-laws, monitors industry performance norms and suggests planning activities for other HBA committees and Board of Directors to implement as needed.  The committee takes recommendations throughout the year and meets prior to the budget being set for an upcoming year (prior to May.)

Finance & Investments Committee:
The investments committee, chaired by the Treasurer/Secretary, monitors the financial viability of the association.  They regularly assess investment opportunities to benefit the association in accordance with the established investment policy.  The policy may be reviewed and amended as needed.  They also prepare, in conjunction with the Chief Executive Officer, the yearly budget prior to May. The committee meets on an as needed basis and frequently in the spring prior to May.

Program & Education Committee:
This committee is charged with developing the monthly program meetings for the general membership.  Meetings occur on the third Thursday of each month (including the Annual Holiday Party) from September through June.  Committee members assist with topic/speaker coordination that is geared to educate members concerning the issues involving their businesses and improving business skills.  Tasks include membership surveys, choosing event locations, interfacing with other appropriate committees/councils, securing sponsors, setting agendas, assisting with registration and set up at events.  The committee develops educational seminars (may include specialized courses such as CGR, CGB, CAPS etc.) for the membership outside of the main monthly meetings. Major planning for programs occurs May through July, but may be necessary at any point in the year due to seminar offerings.

PR Committee:
This committee is charged with creating and implementing the internal (for members) and external (for the public) marketing plans for the association as designated by the strategic plan. They lend assistance with charitable projects that the HBA undertakes.  Committee members are integral in gathering information for member profiles for HBA publications, as well as, for periodic op-eds to local media. The committee meets at least quarterly.

Ethics Committee:
This committee, chaired by the 1st Vice Chairman, handles all issues relating to the association’s Code of Ethics of which all members are required to adhere to as a condition of membership.  The committee meets on an as needed basis to review any written complaints received by the HBA from either the public or other members. The committee acts in accordance with the Ethics & Complaint Policy and reviews and recommends to the Board of Directors amendments to the policy as necessary. The committee meets when a complaint is received.

Membership Services Committee:
This committee has jurisdiction in matters relating to membership growth and retention.  Tasks include monitoring and updating information for benefit listings, new member packets, coordination and implementation of new member orientations, assisting with making calls to members for retention and welcoming purposes, development and implementation of a “Do Business with a Member” campaign, interfacing with other HBA committees or councils, as well as with state and national, to develop recruitment initiatives including national’s Annual Call in Day and membership drives.  The committee meets as needed and usually via conference call.

Website Task Force (UNDER MEMBERSHIP SERVICES):
This task force interfaces with the other committees, task forces or councils to ensure pertinent information about member benefits, events and sponsorship or advertising options are posted on the association’s website. They also review and alter the website’s hosting and design as necessary. The task force meets on an as needed basis.

Scholarships, Charity & Good Will Task Force (UNDER MEMBERSHIP SERVICES):
This task force is charged with implementing the annual scholarship program. They also make decisions on charitable activities based on a policy set by the Board of Directors.  A sub-group of this task force also meets to determine and publicize what members may have gotten married, had children or passed away to report at membership meetings or in HBA publications. The task force meets on an as needed basis and in the spring to make decisions on scholarship applications.

Local Government Affairs Task Force (UNDER MEMBERSHIP SERVICES):
This task force has jurisdiction over matters relating to the housing and building industry at the local level.  The task force, along with HBACT staff, represents the industry before key government decision-makers on legislative and regulatory issues. The main task is being the eyes and ears at PUC, P&Z, Inland/Wetlands and any other local meetings to uncover the issues that are unfair, potentially illegal and causing detrimental damage to the builder’s and consumer’s bottom line. Other activities may include actively encouraging the membership to respond to various “calls to action” on issues, developing an LGA newsletter, interfacing with the Program Committee for the annual Legislator’s event in October and coordinating volunteers and meetings for special projects or campaigns. The task force meets when requested prior to HBA Board of Director or membership meetings.

Non-Dues Revenue Committee:
This committee meets to assess current non-dues revenue programs / task forces and to alter them as needed to optimize non-dues revenue for the association’s viability. The committee takes recommendations throughout the year and meets prior to the budget being set for an upcoming year (prior to May.) The committee meets on an as needed basis and at least quarterly.

Home Show Task Force (UNDER NON-DUES REVENUE):
Tasks include coordinating enhancements to the Home Show, assisting with show set-up and manning shifts at the HBA booth during the show.  Task force members also develop various marketing tools, in conjunction with the PR Committee, to be used to increase the Association’s visibility in the public arena and may interface with other HBA committees, task forces or councils. The task force is charged with editorial control of the show brochure and program, as well as, driving booth sales to the show promoter.  The task force meets once over the summer and then holds monthly meetings the first Friday of the month at 8 a.m. from October through the show.

SAM Tram Task Force (UNDER NON-DUES REVENUE):
This task force is charged with developing publicity and marketing tools, in conjunction with the PR Committee, for the Association’s annual SAM Tram (Sales & Marketing Tour) program in the fall or spring. The tour is an opportunity to learn about the New Construction process. Members aide the chair in coordinating sponsorships, builder sites to visit, buses, lunch, realtor sign-ups, program booklet, etc. Work on the task force is primarily from April through September for the fall or December through May for the spring.
            
Golf Task Force (UNDER NON-DUES REVENUE):
This task force is in charge of planning the association’s annual Golf Outing, usually held in June.  Tasks include setting a budget, date, venue, working with the EO to finalize the lunch and dinner menu options, setting the criteria for and securing sponsorships, door prizes, raffle prizes, securing volunteers and promoting the event to members.  Work on this task force is primarily 4 months of the year- mid-February through mid-June.  

Directory Task Force (UNDER NON-DUES REVENUE):
The directory task force is in charge of assessing the style, format and elements of the Association’s membership directory each year.  They also draw up a budget, in line with the overall HBA budget, assist with ad sales, information verification and proofreading.  Work on this task force is primarily 4 months of the year- May through August. 

Showcase Home Task Force (UNDER NON-DUES REVENUE):
This task force is in charge of implementing the showcase home project for the association.  They will work with the builder/developer and other HBA members on securing a site and all necessary products/services, as well as, negotiating the split between the builder/developer and the HBA on proceeds from the sale of the home. They will also interface with the PR committee on various tasks to promote the project.  This task force meets on an as needed basis depending on the developer’s schedule.

President & Chairman of the Board’s Project (UNDER NON-DUES REVENUE):
This task force will work with the President & Chairman of the Board on the project of their choice and all duties and tasks involved with completing the project to benefit the association.  Types of projects may include, but are not limited to, motorcycle runs with a charity element, raffles and other non-dues revenue raising initiatives. They interface with the PR Committee. This task force meets for at least 4 months prior to any event and at least once after.

Associate’s Table Top Task Force (UNDER NON-DUES REVENUE):
This task force is in charge of putting together a table top event(s) to encourage showcasing associate products/services and networking with builder/remodeler/developer members of the association, and possibly the public. They interface with the Program & Education and PR committees. The task force meets on an as needed basis surrounding each event.

Past President & Chairman of the Board’s Council:
The Council, chaired by the Immediate Past President & Chairman of the Board, assesses the various functions of the association.  A major charge of the council is to engage builders to participate in association events and activities. Council members serve as ambassadors to potential and new members at association functions. Members of this council have been previously elected President & Chairman’s of the Board who are still in good standing with the association. The council meets at least twice per year.

Nominating & Leadership Development Task Force (UNDER PAST PRESIDENT & CHAIRMAN’S COUNCIL):
This task force is in charge of identifying future leaders of the association and getting them involved.  The yearly nominating report, including who will sit on the State and National association board of directors, is developed by this task force prior to May.  The task force meets in the spring prior to May.

If you are interested in serving on any of the above committees, please email info@hbanewhaven.com or call the office at 877.414.BLDR.